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This article provides many examples of expressions in Access. An expression is a combination of mathematical or logical operators, constants, functions, table fields, controls, and properties that evaluates to a single value. You can use expressions in Access to calculate values, validate data, and set a default value.

In this article

Forms and reports

Queries and filters

Tables

Macros

Forms and reports

The tables in this section provide examples of expressions that calculate a value in a control located on a form or report. To create a calculated control, you enter an expression in the ControlSource property of the control, instead of in a table field or query.

Note You can also use expressions in a form or report when you Highlight data with conditional formatting.

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Text operations

The expressions in the following table use the & (ampersand) and the + (plus) operators to combine text strings, built-in functions to manipulate a text string, or otherwise operate on text to create a calculated control.

Expression	Result
='N/A'	Displays N/A.
=[FirstName] & ' ' & [LastName]	Displays the values that reside in table fields called FirstName and LastName. In this example, the & operator is used to combine the FirstName field, a space character (enclosed in quotation marks), and the LastName field.
=Left([ProductName], 1)	Uses the Left function to display the first character of the value of a field or control called ProductName.
=Right([AssetCode], 2)	Uses the Right function to display the last 2 characters of the value in a field or control called AssetCode.
=Trim([Address])	Uses the Trim function to display the value of the Address control, removing any leading or trailing spaces.
=IIf(IsNull([Region]), [City] & ' ' & [PostalCode], [City] & ' ' & [Region] & ' ' & [PostalCode])	Uses the IIf function to display the values of the City and PostalCode controls if the value in the Region control is null; otherwise, it displays the values of the City, Region, and PostalCode controls, separated by spaces.
=[City] & (' ' + [Region]) & ' ' & [PostalCode]	Uses the + operator and null propagation to display the values of the City and PostalCode controls if the value in the Region field or control is null; otherwise, it displays the values of the City, Region, and PostalCode fields or controls, separated by spaces. Null propagation means that if any component of an expression is null, the entire expression is also null. The + operator supports null propagation; the & operator does not.

Headers and footers

You use the Page and the Pages properties to display or print page numbers in forms or reports. The Page and Pages properties are available only during printing or print preview, so they do not appear on the property sheet for the form or report. Typically, you use these properties by placing a text box in the header or footer section of the form or report, and then using an expression, such as the ones shown in the following table.

For more information about using headers and footers in forms and reports, see the article Insert page numbers into a form or report.

Expression	Result
=[Page]	1
='Page ' & [Page]	Page 1
='Page ' & [Page] & ' of ' & [Pages]	Page 1 of 3
=[Page] & ' of ' & [Pages] & ' Pages'	1 of 3 Pages
=[Page] & '/' & [Pages] & ' Pages'	1/3 Pages
=[Country/region] & ' - ' & [Page]	UK - 1
=Format([Page], '000')	001
='Printed on: ' & Date()	Printed on: 12/31/17

Arithmetic operations

You can use expressions to add, subtract, multiply, and divide the values in two or more fields or controls. You can also use expressions to perform arithmetic operations on dates. For example, suppose you have a Date/Time table field named RequiredDate. In the field, or in a control bound to the field, the expression =[RequiredDate] - 2 The ultimate pid checker. returns a date/time value equal to two days before the current values in the RequiredDate field.

Expression	Result
=[Subtotal]+[Freight]	The sum of the values of the Subtotal and Freight fields or controls.
=[RequiredDate]-[ShippedDate]	The interval between the date values of the RequiredDate and ShippedDate fields or controls.
=[Price]*1.06	The product of the value of the Price field or control and 1.06 (adds 6 percent to the Price value).
=[Quantity]*[Price]

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